KA Leisure

Payroll Administrator – Permanent

Job Ref: L1387

Department: People Team

Reports to: Payroll Advisor

Location: Head Office

Rate of Pay: £27, 590.16 – £29, 417.96 (pro-rata)

Hours: 20 hours per week (flexible)

Job Purpose

With payroll administration as your primary role, you will be responsible for the delivery of high-quality, accurate, and timely administrative tasks to ensure the smooth processing of payroll information. You will also provide administrative support for the wider People team including ensuring databases are up to date in line with company regulations and working as the first point of contact for all people and payroll related queries.  

General

  • Carry out all duties with complete discretion with a high regard of the need for confidentiality and in line with the requirements of the Data Protection Act, KA Leisure’s values, equality aims, policies and procedures,
  • Support the wider People team with ad hoc work as necessary,
  • Promote strong, effective communication to ensure that messages are understood and delivered in a timely manner,
  • Liaise with external bodies as necessary,
  • Promote the health, safety and wellbeing of employees and customers ensuring compliance with the organisation’s policies, procedures and health and safety legislation,
  • Be an advocate for KA Leisure and promote the benefits to organisations we work with as appropriate,
  • Manage compliance and ensure corporate governance arrangements are adhered to,
  • Participate and contribute to organisational/team meetings as required.

Payroll Specific Tasks and Responsibilities

  • First point of contact for payroll related queries managing them through to resolution,
  • Process information received from line managers and People team, providing an excellent service to all customers,
  • Process and administration of all new starters, leavers and employee changes through the HR system,
  • Process all payroll information including employee expenses, mileage, jury duty, maternity/paternity leave etc
  • Process and checking of payroll timesheets to help ensure that employees are paid accurately and on time,
  • Ensure all holidays cards are regularly updated.

HR Specific Tasks and Responsibilities

  • Provide administrative support in the implementation of all Company policies and procedures,
  • Maintain effective employee data storage,
  • Support recruitment and onboarding activities,
  • Take meeting minutes and draft correspondence as necessary,
  • Process PVG applications and disclosure checks as required.

Any other duties and responsibilities required to effectively undertake your role. 

Behaviours

  • Engaging, setting a high-level example to those around you,
  • A confident and effective communicator, both written and verbally,
  • Agile, adapts quickly to change and able to effectively prioritise workload to meet deadlines & targets,
  • Motivated, shows a positive, confident attitude and able to influence others,
  • Demonstrates courage, is fearless, committed, and confident in your own knowledge,
  • Work to the best of your ability, stepping up to deliver the highest standards of performance,
  • Trust yourself and others to make good decisions, promote collaboration and encourage autonomy,
  • You’re disciplined, with a work ethic that focuses on getting things done,
  • You’re resilient and recover from challenges by learning for the future and adapts your approach,
  • Consistent, showing the best you every single day; treats everyone fairly and with compassion.

Criteria

 EssentialDesirable
Education and QualificationsEducated to Higher level or be able to demonstrate equivalent experienceCommitment to Continuing Personal and Professional Development  Employment law knowledge
Experience & SkillsProven experience in a human resource, payroll or similar administrative roleAbility to work collaboratively within a team environment while managing multiple tasks efficientlyAbility to convey information to people clearly and simply Ability to take accurate minutes, interpret and sum up complex discussions concisely Ability to draft routine correspondence Ability to maintain accuracy with attention to detail  Computer literate and proficient in the use of Microsoft packagesExperience of working collaboratively with key stakeholders,Strong analytical skills with the ability to interpret data effectively.  

Must be able to travel throughout North Ayrshire for work purposes, training, meetings etc. Access to own transport is essential.

Closing Date: 13/06/2025

Application Information

All posts within KA Leisure are subject to the Rehabilitation of Offenders Act 1974 (Exclusions and Exceptions) (Scotland) Order 2003 as amended or the Protection of Vulnerable Groups (Scotland) Act 2007.

Regulated Work with Children/Protected Adults:

Where work is considered regulated work with children and/or protected adults, it is an offence to apply if you are barred from working with children and/or protected adults.  Preferred candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to a formal offer of employment being made by KA Leisure.

Please note:  Successful candidates will meet the cost of the relevant PVG check (£59 for scheme membership and £18 for scheme member update); this will be deducted from wages following commencement of employment with the Company

For further information on the PVG scheme, please visit www.disclosurescotland.co.uk

To download an application form in PDF format, please save to computer and then open the file and fill in using Acrobat Reader, (do not fill in using your browser).

The downloaded file can be saved to your own PC, edited and emailed back to: recruitment@kaleisure.com

We will be in contact with you no later than 20 working days after the detailed closing date of the post however, if you have not heard from us within that period, unfortunately, you have been unsuccessful on this occasion.

Rehabilitation of Offenders Act 1974 (Exclusions and Exceptions) (Scotland) Order 2003, as amended, applies to all posts.